Christian Church Emergency Response Plan Templates
How to Keep you and your Family Safe against Attacks
“Lift high the cross, the love of Christ proclaim, ‘till all the world adore his sacred name.”
When civil defense awareness and practice was widespread among the American people in the 1950’s to 1970’s, as demonstrated by the number of Americans who went to church on Sunday, we were a deeply Christian nation. Our Christianity, knowing the value of life, was the moral basis upon which our civil defense planning was based. Both broke down in the decades that followed.
To create an American tactical civil defense in the future, say from the 2030’s to the 2060’s, we need to rebuild that Christian way of life. And to get to that point we have to defend our faith against the increasingly vicious and widespread attacks mounted against it.
Given the increase in attacks on Christian churches in the United States, France, Nigeria, Pakistan, Canada, and elsewhere, it is vital that all Christians prepare in the physical world to be able to operate in the spiritual world. Toward that end, I will provide a series of Substack posts with information for how to do that.
On my prior civil defense blog, I wrote a Church Emergency Plan Template. According to the statistics then, thousands of Protestant ministers downloaded it and used it. Not so much Catholic priests.
I repost it below in hopes that Christian leaders of whatever denomination wake up to the very real existential threat they and their flock face and take measures outlined in it to ensure everyone’s safety. As St. Paul reminds us, faith without works is dead.
Church Emergency Response Plan Example
This Church Emergency Response Plan (ERP) took a committee of 12 over 3 years to research and write. We ran 3 drills to test and improve it. We have trained many in our parish on it's essentials. Remarkable that a Church ERP is necessary, but that is a reality of the times in which we live. This plan is aimed at meeting the challenge of the threat matrix today. This is just a template. Every church is different. You must tailor your ERP to your circumstances and individuals.
I pray this ERP saves you time and effort as a baseline for your needs. I also pray it helps your Christian church to save lives and property in Jesus' sacred Name, Amen.
Saint Michael Catholic Church Emergency Response Plan (ERP)
St. Michael the Archangel,
defend us in battle.
Be our defense against the wickedness and snares of the Devil.
May God rebuke him, we humbly pray,
and do thou,
O Prince of the heavenly hosts,
by the power of God,
thrust into hell Satan,
and all the evil spirits, who prowl about the world
seeking the ruin of souls. Amen.
Promulgation Document
This document/page is a signed statement formally recognizing and adopting the Saint Michael Catholic Church Emergency Response Plan. It gives both the authority and the responsibility to the parish’s leadership to perform their tasks before, during, or after an incident. In view of this consideration, the plan has been reviewed and approved by the Safety and Security Committee. The final approval of the plan and signatory is by the Business Manager on behalf of the Pastor.
Foreword
The Saint Michael Catholic Church Emergency Response Plan (ERP) is designed to provide the framework for responding to major incidents, including life threatening emergencies and injuries. The goals of this plan are to outline a strategy to prepare for, mitigate, respond to, and recover from an emergency that affects the parish community. As part of this strategy, this plan will:
Establish the ERP for response to emergencies
Identify and assign responsibilities for planning and response activities
Identify potential hazards that form the basis for planning
Identify parish employees and volunteers who will be trained on the emergency plan
Outline pre-planned emergency response actions
Establish responsibilities for maintenance and review of the ERP
Provide the basis for initial training and refresher training of staff and volunteers
Establish and conduct annual drills
Parish clergy, staff, lay ministers who are assigned a responsibility in the ERP must have a working knowledge of their roles during emergency situations, and what actions they must take. With proper implementation, the ERP will provide the basic appropriate response measures for the emergency at hand.
This ERP is available for review by all employees and volunteers in the church and parish center buildings at Saint Michael Catholic Church. Contact the Business Manager {phone, or email) for a copy.
Review
This ERP is intended to be a living and breathing document. It is to be reviewed annually. Any changes to improve the procedures and checklists are incorporated into the ERP as they are identified.
References
Emergency Response/Continuity Plan Template National Continuity Programs, Continuity of Operations Division, Federal Emergency Management Agency
FEMA Continuity Plan Instructions for Non-Federal Governments September 2013
Our Lady Queen of Angels Catholic Church Emergency Response Plan Rev 5/15/Instituting a Parish Safety and Security Committee recommendations for the Archdiocese of Baltimore
TABLE OF CONTENTS
Foreword
Review
References
Emergency Definition
Concept of Operations
Social Media Disaster Recovery Guidelines
The Emergency Response Plan, Goals, and Objectives
Organization and Assignment of Responsibilities
Saint Michael Incident Leader
Parish Office Incident Leader: Pastor or Parish Manager
Parish Business Manager
Employees and Trained Personnel: (Pastor, Deacons, Religious Education Director, Religious Education and Youth Staff and Volunteers)
Religious Education Teachers (Catechists)
Coaches, Committee Leaders, Catechist, and Volunteers
Phases of Emergency Management
a) Prevention
b) Preparedness
c) Implementation - ERP Activation
d) Recovery
1 Prevention
1.1 Inspections
2. Preparedness
2.1 Emergency Response Plan Training
Common References
2.2 Frequency of Training on the Emergency Response Plan
2.3 Conducting Emergency Response Plan Drills
3. Response (Implementation of the Emergency Response Plan)
4. Emergency procedure
4.1 Notification
4.2 Types of Emergency
4.2.1 Getting the Attention of Others
4.3 Implementation of the Emergency Response Plan
4.3.1 Medical Emergencies:
4.3.2 Disruptive Behavior, Domestic Disputes, or Disorderly Persons:
4. 3.3 Evacuation - (Fire/Smoke Alarm or Bomb Threat/Suspicious Package)
4.3.3.1 Fire/Smoke Alarm
4.3.3.2 Power Failure during an Evacuation
4.3.3.3 Hazardous Materials Released
4.3.3.3.1 Inside a Room, Building or Localized Area:
4.3.3.3.2 Hazardous Material Released in Surrounding Community:
4.3.3.3 Bomb Threat or Suspicious Package
4.3.4 Shelter-In-Place
4.3.5 Lock-Down
a) AVOID-(Evacuate)
b) DENY-HIDE
c) DEFEND- (Active shooter)
5. All Clear
6. Rental use of Church Facilities
7. Recovery
7. Incident Critique
8. Emergency Equipment Procedures
8.1 Fire Extinguishers Locations
8.2 Fire Alarm and Suppression System:
8.3 Utility Shutdown Procedures
a) Air Conditioning, Heat and Electric
b) Water
c) Gas
Appendix A: Bomb Threat Checklist
Appendix B: Emergency Contact Directory
Appendix C Emergency Contact Numbers
Appendix D: New Staff / Volunteer Safety Orientation Training
Appendix E: St. Michael’s Emergency Incident Message Form
Appendix F: Points for a Post-Incident Management Critique
Appendix G: Evacuation and Zone Maps, Evacuation Areas Map, Evacuation during the Sacred Mass
Appendix H: Shelter-in-Place Maps
Appendix I: Location of Extinguishers, Fire Pull Alarms, and First Aid Kits
Appendix J Pre School Organization and Assignment of Responsibilities
Basic Information
Emergency Contact Information
Fire/Police/Ambulance 911
Shelter In Place Procedures
Evacuation Plan-On site
Evacuation Plan-off site
Reunification with Parents
Emergency Definition
An emergency is an unexpected occurrence, either natural or man-made, that requires immediate action to save lives, minimize injuries and protect property and the environment.
Concept of Operations
The parish clergy, staff, lay ministers and volunteers of Saint Michael Catholic Church are striving to provide a safe environment for all occupants of the premises by enacting emergency protocols during situations or circumstances that require a proscribed response.
To create an ERP for emergency situations, Saint Michael Church has formed a Safety and Security Committee to develop, plan, train and implement goals and objectives to manage an emergency.
This committee has developed this ERP to provide organization and control to those who would implement the ERP. Priests, deacons, the parish business manager, religious education staff, facilities management and other full-time staff and volunteers of the parish have all received training to accomplish these goals and objectives.
The purpose and intent of this ERP is to save lives, minimize injuries, prevent, or minimize damage to property and the environment.
Saint Michael Church relies on the Maryland State Police and Howard County to provide services such as police, fire, and ambulance services (Lisbon) and public works.
Procedures and best practices for emergency actions and training are outlined in the body of this ERP. This document will be a “living and breathing” document to update and improve upon with new knowledge, technology or learned practices. These updates will be recorded within a “Record of Changes” that will be incorporated within the ERP.
This ERP takes into consideration all elements and functions of the vibrant parish life we all enjoy, to include weekend and weekday programs. Programs such as the daily activities of our full-time staff, the weekend Masses, Religious Education, Youth Ministry, Sports, Divorce Recovery, Bingo, Music Ministry and many more.
Since response time from the local Police/Fire and EMS may be delayed during an emergency, it is important to establish action plans to respond to a multitude of emergencies. As such, periodic training for staff and volunteers will be provided. This ERP will be communicated throughout the parish community and practiced periodically.
This ERP will be shared with the Archdiocese of Baltimore and local emergency response officials to ensure there is a mutual understanding of expected responses during various emergencies and to coordinate life-saving and safety tasks.
Saint Michael Catholic Church will strive to maintain the parish facilities in a safe condition to minimize the potential for emergency situations, hazardous conditions, and injury to persons and will maintain safe corridors for ingress and egress from structures. To this extent, every effort is made to ensure the facilities meet all local building code requirements and are periodically inspected for unsafe conditions and repairs are made as required.
Social Media Disaster Recovery Guidelines
Using social media correctly to respond to a crisis is increasingly one of the most important tasks that determine the success of a recovery effort. Below are guidelines to manage social media before, during and after a crisis.
Continuously monitor the news via cell phone, social media, radio, and TV to be able to adapt to changes
Judiciously use social media (X etc.) to convey who is alive, safe, and leaving the impact are
Use social media to contact your family, friends and loved ones that you are safe
Verify the information you send on social media is accurate (avoid spreading rumors)
Monitor social media for messages that have to do with the event
The Emergency Response Plan, Goals, and Objectives
ERP activities include; Prevention, Preparedness and Training, Emergency Notification Procedures, Implementation of Emergency Actions, Procedures for Specific Types of Emergency Situations, Utility Shutdown Procedures, Communications, and Recovery. The nature of the response will depend on the characteristics and requirements of each situation. The ERP will be activated as required to cope with the specific situations and each element will operate per the provisions of this ERP.
Priority will be given to the following protocols:
Contacting outside emergency response resources such as Police/Fire/911
Disseminating information, warnings, emergency action information
Surveying and evaluating the emergency situation
Conducting Evacuation, Shelter-in-Place, and active assailant exercises as required
Implementing health and safety measures
Accounting for all occupants; most importantly, children
Providing for the care and treatment of injuries
Directing response personnel and materials
Providing direction and control of people and site traffic
Providing information to parents of children
Providing information to parish and diocesan personnel
Reunification and coordinating pick-up of children
Providing spiritual comfort and support
Responding to the media
Organization and Assignment of Responsibilities
Saint Michael Incident Leader
The Incident Leader could be a member of the full-time staff, committee leader or a senior volunteer during the time of the incident. It is the intention of this committee to provide ERP Training to all full-time staff and volunteers to act in this manner and capacity.
The Incident Leader is responsible for initiating and directing the ERP Actions to accomplish the ERP goals and objectives. Specific duties of the Incident Leader may include:
Ensure 911 is called. Incident Leader will direct a responsible person to call 911 while they continue to asses and respond to the emergency at hand
Determine the type of Emergency Response and implementing the ERP - Emergency Action, i.e. (Evacuate, Shelter-in-Place and Lock Down)
Directing the Emergency Response Team members (other staff and volunteers) to:
o Evacuate/Shelter-in-Place
o Check assigned Zones of Responsibilities
o Report Status of Zones
o Accounting for all children
o Accounting for all occupants of the building
o Assessing and communicating injuries to Incident Leader
o Constantly re-evaluating the situation and taking appropriate measures
· Coordinate with Facilities Manager on utility shut downs.
· Acting as liaison to outside agencies and resources, or designating another trained staff member or volunteer to act as liaison.
· Communicating the situation to a higher authority such as the Pastor or the Business Manager and continually providing updates.
· Reassessing conditions and ensuring the welfare of occupants
Parish Office Incident Leader: Pastor or Parish Manager
When the Pastor, Parish Business Manager, or full-time staff is not initially present, a committee leader or volunteer will assume the role of Incident Leader until a person of greater authority arrives.
Media and other communications must be referred to the Pastor or Parish Business Manager
Parish Business Manager
The Parish Business Manager reports to the Parish Pastor and is responsible for maintaining the parish facilities in a safe functioning condition.
The Parish Business Manager coordinates all maintenance, repair, and improvements to the property of St. Michael Church
This position requires working closely with Archdiocese organizations to ensure timely completion and payment of work.
The Parish Business Manager also coordinates procurement of goods and services
Employees and Trained Personnel: (Pastor, Deacons, Religious Education Director, Religious Education and Youth Staff and Volunteers)
All full-time staff and trained volunteers are critical to the successful implementation of the ERP. They are all considered Emergency Response Team Members.
Emergency Response Team Members will:
· Assess the emergency situation
· Immediately dial 911 in the event of an emergency
· Assume the role of Incident Leader if appropriate
· Disseminate information, warnings, and emergency response actions
· Ensure the proper protocols for conducting Evacuation, Shelter-in-Place, or Lock-Down
· Ensure areas have been fully Evacuated or Sheltered-in-Place
· Ensure the proper accounting of all occupants are being accomplished
· Provide and direct care and treatment of injuries
· Direct response personnel to essential areas of concern and or injured persons
· Provide direction and control of people and site traffic
· Assist Religious Education Staff in accounting for and care of children
· Assist Religious Education Staff in contacting parents of children
Assist in reunification of parents of children
Religious Education Teachers (Catechists)
· Remain calm, the children will look to you for strength and guidance
· Bring attendance folder
· Bring emergency pack
· Ensure the proper protocols for conducting Evacuation, Shelter-in-Place or Lock-Ensure all children are accounted for while enacting the prescribed emergency actions
· Ensure all children are accounted for once the class reaches the Evacuation or Shelter-in-Place Areas
· Check for injuries and immediately report any findings to Religious Education Staff
· Have all children sit down and remain silent
· Communicate the status of your class (attendance/injuries) to the Religious Education Staff
· Ensure in the proper reunification of parents of children
Coaches, Committee Leaders, Catechist, and Volunteers
Note: Present after business hours during the week or weekends
· Assess the emergency situation
· Immediately dial 911 in the event of an emergency
· Assume the role of Incident Leader if appropriate
· Disseminate information, warnings, emergency response actions
· Ensure the proper protocols for conducting Evacuation, Shelter-in-Place or Lock-Down.
· Ensure areas have been fully Evacuated or have Sheltered-in-Place
· Remain calm, the children will look to you for strength and guidance
· Bring attendance folder
· Bring emergency pack
· Ensure the children are accounted for while enacting the prescribed emergency actions
· Ensure the children are accounted for once held at the Evacuation or Shelter-in-Place Areas
· Check for injuries and immediately report findings
· Have the children sit down and remain silent
· Ensure the proper notifications are made to the Pastor and Parish Staff
· Ensure in the proper reunification of parents of children
Phases of Emergency Management
Four primary phases of emergency management have been outlined, which relate to the parish activities before, during, and after an emergency has occurred.
a. Prevention – Activities such as inspection, maintenance, and repair that either prevent or reduce the chance of the occurrence of an emergency.
b. Preparedness – Activities such as planning, training and exercises that support and enhance the response to an emergency.
c. Implementation - ERP Activation – Activities such as the implementation of the ERP: Evacuation, Shelter-in-Place, or Lock-Down. Providing direction, control, communications, and situational awareness to the occupants of the building and responding authorities to address the immediate and short-term effects of the emergency.
d. Recovery – Activities such as debris removal, building repair and inspections that will help restore the parish to normal operations after an emergency.
1 Prevention
1.1 Inspections
Inspections will be performed periodically to ensure that structures meet all codes and preparedness requirements and to identify potential hazards. The Parish Business Manager and Facility Manager are responsible for coordinating all inspections.
The Parish Business Manager and Facilities Manager, with the assistance of the Safety and Security Committee members shall perform walk through visual inspections on a bi-annual basis. Inspections will be communicated to the Archdiocese Office of Risk Management. All volunteers and employees of the parish are encouraged to report any potential hazard to the Parish Business Manager immediately.
Inspections include the following items:
Alarm systems
Fire suppressant system
Fire extinguishers
Sprinkler system
AED Equipment (inspected weekly/quarterly)
Parish walk troughs for structural integrity, blocked passage ways, or indicators of other concerns
2. Preparedness
Preparedness activities focus upon training individuals in the ERP and having information available for potential emergencies. It is difficult to assume who will be at the parish facilities during an emergency. Therefore, training is essential to an effective ERP.
This section provides an outline for training to ensure that all employee staff, committee leaders and volunteers are thoroughly familiar with the elements of the ERP and their responsibilities and duties.
The training program will be implemented when the plan is approved and then annually thereafter. Additional training will be given to any new staff employees, volunteers, and committee members when the ERP procedures have been updated, or revised.
2.1 Emergency Response Plan Training
Pastors, Deacons, Parish Business Manager and Administrative Staff, Religious Education Staff, Catechist, Ushers, Committee Leaders, Music Ministry, Coaches, and others who are active in the Parish will receive ERP Training.
Training consists of:
ERP Training Presentation
Practical Exercises
Parish Walk Through
Those who receive this training are critical to the successful implementation of the ERP. Everyone is a team member.
Common References
Team Leader: Lead Catechists, Committee Leaders, Ministry Leaders, Ushers, or Coaches. (Those who lead groups)
Zone Leader: Religious Education Staff, Facilities Manager, or designee. (Those responsible for all the groups)
Incident Leader: Parish Business Manager, Pastor, Pastoral Assistant or Director of Faith Formation. (Those responsible for the care and safety of those occupying the building)
2.2 Frequency of Training on the Emergency Response Plan
Training and re-training will be performed at least annually for all employees and when employment begins for new employees. Specific training in the tasks described in the ERP is available in person and on line.
Each ministry group must schedule a time with the Parish Business Manager to train individuals within their committee on the ERP.
In January of each year, Parish Committee Leaders will schedule a Safety and Security Training Presentation for their respective committees. Coordination will be through the Safety and Security Committee Chair.
First Aid/CPR/AED – Training for these courses will be provided by County Fire/EMS Safety/Red Cross. The Parish Business Manager will arrange classes throughout the year and notify individual ministries of the times. A list of certified individuals and expiration dates of their certifications will be maintained by the Parish Business Manager.
2.3 Conducting Emergency Response Plan Drills
ERP Drills are a key component of preparedness. Not only do they familiarize individuals in charge with what to do in an emergency, they allow for untrained individuals, particularly volunteers and children, to understand emergency procedures.
There are few situations at the church where individuals are present on a regular basis. Although Mass is regularly attended, it is not suitable for conducting drills during mass due to its sacred nature and the duration of time individuals are present for the service. However, a Fire Evacuation Drill can be implemented after the closing prayer. Training for ushers, greeters, priests, deacons, and sacristans will include a mock evacuation drill of the church and sheltering-in-place.
Drills will be conducted on an annual basis for parish staff, ushers, religious education, and youth ministry. Religious education and youth ministry host a high number of children on a regular basis throughout the year. Therefore, they must receive special attention during drills.
An annual drill could help prevent confusion during a real emergency. Upon completion of each drill, a formal evaluation of performance must be made. If possible, drills should include local first responder services such as fire and police departments.
3. Response (Implementation of the Emergency Response Plan)
ERP activities include; Prevention, Preparedness and Training, Emergency Notification Procedures, Implementation of Emergency Actions, Procedures for Specific Types of Emergency Situations, Utility Shutdown Procedures, Communications, and Recovery. The nature of the response will depend on the characteristics and requirements of the situation. The ERP will be activated to cope with the specific situation and each element will operate per the provisions of the ERP. Priority will be given to the following operations:
· Contacting outside emergency response resources such as Police/Fire/911
· Surveying and evaluating the emergency situation
· Disseminate information, warnings, emergency response actions
· Ensure the proper protocols for conducting Evacuation, Shelter-in-Place, or Lock-Down
· Ensure areas have been fully Evacuated or Sheltered-in-Place
· Ensure the proper accounting of all occupants are being accomplished
· Provide and or direct care and treatment of injuries
· Direct response personnel to essential areas of concern and or injured persons
· Provide direction and control of people and site traffic
· Assist Religious Education Staff in accounting for and care of children
· Assist Religious Education Staff in contacting parents of children
· Providing information to parents of children
· Assist in reunification of parents of children
4. Emergency Procedure
4.1 Notifications
KEEP CALM!
Call 911 if there is a life-threatening situation, or if there is a potential of any situation to become life threatening. Do not hang up on the 911 Operator unless instructed to do. Quickly evaluate the situation and determine the need for additional outside assistance.
Notify 911 Operator of the incident address:
o Church Office: 1125 St Michael’s Road Mount Airy, MD 21771
o Rectory: 1200 St Michael’s Road Mount Airy, MD 21771
o Small Church: 1200 St. Michael’s Road on the corner of Hardy Road
o Other, if incident occurs off-site
Notify the 911 Operator of the following:
Type of Emergency
Number of persons injured or missing
Any other helpful details
Determine immediate protective action(s) that may be required. Additional information for each of these steps and procedures is provided in the following sections.
4.2 Types of Emergency
The first step in responding to an emergency is to determine the type of emergency that has occurred. Procedures for the different types of emergencies are provided below. When identifying, or investigating any suspicious activities, complaints, or potentially hazardous situations, always employ the use of the buddy system.
Caution: Never investigate, confront, or respond alone. If you see, hear, or smell something, tell someone else.
· Medical Emergency
o Make a quick assessment of the situation, call others for assistance, determine the severity, call 911, continue to asses and provide Basic First Aid commensurate with your abilities.
· Disorderly Conduct
Disorderly conduct, domestic disputes or a suspicious person may involve an individual exhibiting threatening, suspicious or irrational behavior.
If the person is threatening harm to him/herself or others:
o Call for assistance and Call 911
o Keep children and others away from the situation
o Attempt to calm the situation until police arrive
o Attempt to keep a safe distance a table or object between you and the individual
o Have someone meet the police when they arrive.
o If you are alone, remain on the 911 call and create distance from yourself and the subject.
· Fire on Church property
o Assess the situation, determine the severity and if applicable extinguish the cause.
o If not, call 911, pull alarms, evacuate the building to the designated areas, clear zones, account for children and communicate your status to higher authority.
· Armed Assault or Intruder
o Avoid, Hide, Fight
· Hazardous Material Release: Biological, Chemical, or Radioactive
o Call 911, Shelter-in-Place, turn off HVAC
· Bomb Threat
o Call 911, if instructed to do so, evacuate the building to Emergency Evacuation Area #4.
· Downed Power Lines
o Call 911 and Lock Down Building
· Earthquake
o Evacuate Building
· Fire in Surrounding Area
o Call 911 and Lock Down Building
A quick evaluation of most situations will help to determine the need for additional outside assistance.
4.2.1 Getting the Attention of Others
Anyone involved with an active role in implementing the ERP will be issued, carry, and know how to use a referee whistle.
Referee whistles have proven to be very effective at alerting others and preventing and saving others from danger. They also alert others to an emergency, which is the primary use for our referee (emergency) whistle.
Simple and effective, an emergency whistle, when blown repeatedly, will alert other staff, religious education teachers, parking lot attendants, ushers, priests, and those attending religious education and their parents, that an emergency exists.
At St. Michael's, we view the simple, effective, and useful whistle as an easy way to identify an emergency, alert others to the situation, and to create safety. All staff and volunteers will be instructed in this simple safety measure during their safety training.
4.3 Implementation of the Emergency Response Plan
Once the type and extent of the emergency has been identified, staff personnel can determine if an immediate ERP action is required. The most common immediate actions initiated are for medical emergencies, where basic first responder actions and notifications are required.
Other emergencies such as an interior or exterior fire, bomb threat, weather event, local criminal activity, or direct assault on the parish itself and the occupants, require the implementation of the ERP: Evacuation, Shelter-in-Place, or Lock-Down. After all emergency (if applicable) an Emergencies Incident report should be completed to document the facts as remembered at the time and it will help in the writing the after-action report on the incident. (See Appendix F)
4.3.1 Medical Emergencies
The most common immediate actions initiated are for medical emergencies, where basic first responder actions and notifications are required. Individuals trained in the ERP Training will be better equipped and well prepared for reacting to, and assisting with basic medical emergencies.
Basic First Responder actions such as calling others for assistance, dialing (911) and providing the operator with the nature of the circumstances and/or injury will enhance the overall response. Information such as the individuals; age, sex, consciousness, responsiveness, statements of known pre-existing conditions, current medications and other information obtained is crucial to the responding Fire/EMS.
Designate one individual to meet with and escort EMS as they arrive at the church. This will save time, when time may be critical.
4.3.2 Disruptive Behavior, Domestic Disputes, or Disorderly Persons
Studies show that persons suffering with mental instabilities and/or illness will most often turn to the church before anywhere else for comfort, guidance, and practical help.
Disorderly conduct, domestic disputes or a suspicious person may involve an individual exhibiting threatening, suspicious or irrational behavior. When dealing with persons displaying this type of behavior, it is critical to quickly determine if the individual poses a threat.
If the person is threatening harm to him/herself or others:
Call for assistance
Call 911
Keep children and others away from them
Attempt to calm the situation until police or other assistance arrives
Attempt to keep a safe distance and a table or another large object between you and the individual
Have someone from the group go and meet the police when they arrive. If you are alone, remain on the 911 call and create distance from yourself and the subject.
If the situation escalates into a physical confrontation, there is safety in numbers. However, apply only the amount of force necessary to stop the aggressor’s behavior.
Caution: Never become the aggressor.
4. 3.3 Evacuation - (Fire/Smoke Alarm or Bomb Threat/Suspicious Package)
4.3.3.1 Fire/Smoke Alarm
This ERP of action is used most often during the reports of fire, or the activation of interior fire alarms. A Full Evacuation of the entire parish will be enacted during any situation where remaining inside of the building becomes, or has the potential to become hazardous to the occupants.
The Saint Michael Incident Leader or Mass Lead will give the command to evacuate the building. The Incident Leader will call 911 and provide the exact location, nature of emergency and number of known victims. Another staff/volunteer member will use the following announcement on the Public Address (PA) system. If the PA system is not available, use another means of communication, such as their loud voice, to deliver instructions.
This staff/volunteer must be calm and give clear directions.
“Your attention please. At this time, we are calling for the Full Evacuation of the building. Please Evacuate the Building. All Emergency Response Staff Members please identify yourselves, lead others to the Emergency Evacuation Areas and take attendance.”
During an interior fire/smoke alarm, all staff and volunteers must take immediate Emergency Actions to evacuate their group/class or gathering out of the premises to predesignated areas (See Evacuation Maps in Appendix G) and take attendance.
· Staff and Volunteers will be mindful of those who are physically handicapped, elderly, or in need of special assistance.
Do NOT use elevators.
Do NOT go to your cars
Follow evacuation maps posted in class room or gathering areas.
Proceed to the nearest safe aisle or hallway to exit.
Proceed directly to predesignated evacuation areas
While evacuating, look for other personnel who may be injured or unaware of the situation.
4.3.3.2 Power Failure during an Evacuation
During a power failure or darkness, use emergency kit flashlights and light sticks to direct people to the evacuation area. Emergency kits will be available in each room of the building and maintained for functionality. Emergency kits contain Chem light, note pad and pen/pencil, class roster, Safety Card, and whistle
· Assemble outside the facility in the predesignated areas.
· Take attendance. Account for all individuals once assembled in the designated areas.
· Follow all instructions from the fire department and police.
· Do NOT go back into the building.
· Re-enter only after the all-clear is given by the fire department.
If any individual sees fire or detects smoke, the following actions must be taken:
· If there is no immediate danger to yourself or others, use the nearest fire extinguishers to fight the fire. (See Appendix I.)
· Pull the closest fire alarm to initiate building evacuation. (Appendix I)
· If there is an immediate danger, exit the building using the closest evacuation route. (Appendix G)
Call 911 and report the following:
· The street address and building location of the fire.
· The suspected cause location and status of the fire.
· Your name and phone number.
Following the safe evacuation of individuals to the predesignated evacuation areas, (Appendix G).
Attendance is a priority to account for all children.
· Team Leaders will advise the Zone Leaders on the status of the class attendance.
· Zone Leaders will advise the Incident Leader of the status of their zones after exiting the building.
· The Incident Leader will account for the status of each zone.
Any individual that is identified as missing, the Incident Leader will assign two adult volunteers to return to the classroom areas - if it is safe to do so - and search for the missing individual(s). Make sure an adult remains in charge of the children at all times in the evacuation area.
If no fire or smoke is obvious and if it’s safe to do so, the Saint Michael Incident Leader will take measures to coordinate the inspection of the facilities for the cause of the alarm.
All Trained Members should instruct everybody to NOT go to their cars, in order to keep the roads and intersections clear for emergency vehicles. The roads leading to St. Michael Church are narrow and could cause a delay in those responding to the emergency. Furthermore, children will appear from behind cars and drivers will be distracted.
4.3.3.3 Hazardous Materials Released
4.3.3.3.1 Inside a Room, Building or Localized Area
· Call “911” and provide the exact location, nature of emergency and number of known victims.
· The Incident Leader will initiate the EVACUATE BUILDING action as described in Section 4.3.5 Staff will use designated routes or other alternative safe routes to an assigned Assembly Area, located upwind or uphill of the affected room or building.
· Isolate and restrict access to potentially contaminated areas.
· Turn off local fans in the area of the release, close the windows and doors, and shut down the air handling system of the affected building(s).
· Persons who have come into direct contact with the hazardous material should immediately remove and contain contaminated clothes and then wash affected areas with soap and water. Do not use bleach or other disinfectants on potentially exposed skin. Individuals that have been contaminated “topically” by a liquid should be segregated from unaffected individuals (isolation does not apply to widespread airborne releases). A member of the First Aid/Medical Team should assess the need for medical attention.
· Prepare a list of all people in the affected room or contaminated area, specifying those who may have had actual contact with the hazardous material.
· Provide the list to the Incident Leader and the emergency response personnel.
· Any affected areas will not be reopened until the Health Dept. or appropriate agency provides clearance and the Incident Leader gives authorization to do so.
4.3.3.3.2 Hazardous Material Released in Surrounding Community
· Call “911” and provide the exact location, nature of emergency and number of known victims.
· If local authorities determine a potentially hazardous material has been released to the atmosphere, the Incident Leader will initiate SHELTER-IN-PLACE as described in Section 4.3.4
· Turn off local fans in the area; close and lock doors and windows; shut down all buildings’ air handling systems; seal gaps under doors and windows with wet towels or duct tape; seal vents with aluminum foil or plastic wrap, if available; and turn off sources of ignition such as pilot lights.
· Staff must be directed to proceed immediately to a designated area.
· Turn on a radio or television station to monitor information concerning the incident
· Remain in a SHELTER-IN-PLACE condition until appropriate agency provides clearance or staff is otherwise notified by the Incident Leader.
4.3.3.3 Bomb Threat or Suspicious Package
Another situation where the ERP of Action would call for a building evacuation could be the result of a bomb threat or the discovery of a suspicious package on the property of Saint Michael Church.
Response to a Bomb Threat is initiated upon the discovery of a suspicious package on parish grounds, or upon receipt of a threatening phone call or letter that may present the presence of an explosive device or risk of an explosion.
If the threat is received by telephone, the person receiving the call must attempt to keep the caller on the telephone as long as possible and fill out the Bomb Threat Checklist (Appendix A).
Note: Speak loudly so other staff members become aware of the threat or ask someone else to call 911
Telling the operator, “This is [state name] from Saint Michael Catholic Church.
We are receiving a bomb threat on another line.
The number of that line is [state phone number].”
Do not hang up on 911 operator until instructed to do so.
Remain Calm and do not hang up, even if the caller does
Listen carefully. Be Polite and show interest
Try to keep the caller talking to learn more information
If your phone has a display, write the number down
Complete the Bomb Threat Checklist
The person answering the threat call should ask the following questions, record the answers on the checklist and immediately notify another for assistance or to make the call to 911.
Where is the bomb located?
When will it go off?
What does it look like?
What will cause it to explode?
What kind of bomb is it?
Did you place the bomb?
What is your name?
Why are you doing this?
What can we do for you to avoid the bomb from exploding?
How can you be contacted?
Complete the St. Michael’s Emergency Message Form (See Appendix E.)
Listen for background noises that might tell you where the caller is calling from and write down any details about the person’s voice. Call 911 if you haven’t already done so and provide the exact location, nature of emergency and information learned from the call.
The Emergency Response Action to call for the Evacuation of the building will be made by the Saint Michael Incident Leader, taking into consideration all circumstances and professional advice from the 911 Operator. The Incident Leader will act as the liaison with local law enforcement to determine the appropriate actions.
If the Incident Leader determines that an Evacuation is required, the above listed protocols for a Fire/Smoke Alarm Evacuation will be followed. In the event of an evacuation, staff must immediately lead people to safety and facilitate accountability and attendance.
Activities will not resume until the affected areas have been inspected by proper law enforcement authorities and determined to be safe. The Police or Fire Department will give the Incident Leader the ALL CLEAR for re-entering of the building.
If a suspicious package is located by a member of the parish DO NOT:
Investigate, move, or touch the package, object or device
Use a two-way radio in the vicinity of the package/object
Call others towards the package
If a suspicious package is located by a member of the parish DO:
Move away from the package, object or device
Keep others away from the area
Call 911 from a land line
If warranted and advised by local law enforcement to conduct an Off-Site Evacuation, all staff and volunteers will be advised to respond to the pre-designated Off-Site Evacuation area of the small church.
4.3.4 Shelter-In-Place
Shelter-In-Place procedures for the entire parish will be enacted during any situation where evacuating the building, or remaining in the current areas of the building could cause a potential health and safety risk to the occupants. This could be caused by a major weather event that has the potential to become hazardous. The Incident Leader or Mass Lead during mass will give the command to Shelter-In-Place.
This action is taken to provide a greater level of protection to the occupants of the building during a weather-related event. Events such as a tornados or hurricanes could result in structural damage to the building, or flying debris and shattered glass and therefore, endangering the occupants therein.
Designated Shelter-In-Place refuge areas are provided on the ERP maps located in each classroom and gathering area. (See also SIP Maps – Appendix H) Staff and Volunteers are trained in where those areas are located within the building.
If leading a group during an outdoor activity, the staff member or volunteer must immediately seek shelter within the building in a pre-designated Shelter-In-Place Area.
As in all emergency procedures, once the group leader has arrived in a designated Shelter-in-Place refuge area, attendance must be taken immediately.
4.3.5 Lock-Down
Avoid, Deny, Defend (Run, Hide, Fight)
This action is taken when the threat of violence has been identified, such as an active shooter.
If an active shooter situation were to occur while the Sacred Mass is being offered, those nearest the exits must immediately exit the church and run if they can. Those unable to run to an exit must Hide.
Greeters, Ushers, and those who are able, should immediately take physical action against the shooter and Defend in an attempt to stop the aggression, using any objects available to them to throw and distract the shooter’s attention while others take the offensive.
An Incident Leader, or any member of the staff, must either call 911 or quickly assign someone to call and clearly provide the exact location, nature of emergency, description of the subject(s) and number of known victims. Any member of staff will make the immediate announcement of a Lock-Down if the situation is warranted.
If a PA system is not available, they will use the sound of their voice to communicate instructions. Once the "Lock-Down" directive is initiated, staff members are to implement the “AVOID, DENY, DEFEND” protocols.
When the “Lock-Down” is implemented, it is important for staff members to assess their surroundings to check for children or other people in the immediate area and Avoid – Deny - Defend. Staff members will immediately close, lock, and barricade doors, turn off lights and cover windows. Staff and occupants will remain barricaded in their office or in a secure area until further instructions are given by law enforcement. Do not open the door or think it is “ok” to look around. Lock-Down and stay out of sight and quiet.
Quickly determine the most reasonable way to protect your own life during a "Lock-Down" emergency. Having been alerted to the "Lock-Down" quickly assess whether it is reasonable to AVIOD, or to HIDE, or to FIGHT.
a) AVOID-(Evacuate)
If there is an accessible escape path, AVOID - GET OUT! Evacuate the premises leading others, regardless of agreement, out of the building immediately! When safely outside and a safe distance away, call 911 from behind cover (i.e. vehicle) and provide the address, the situation, and your name.
Do not hang up on 911.
Prior to the emergency, be sure to have an escape route and plan in mind
Evacuate regardless of whether others agree to follow
Leave your belongings behind
Help others escape, if possible
Prevent individuals from entering an area where the active shooter may be
Keep your hands visible
Follow the instructions of any police officers or other authority
Do not attempt to move wounded people unless absolutely necessary
Call 911 when you are safely and outside of the building
b) DENY-HIDE
If Avoiding and evacuating the area is not possible, find a place to Hide where the active shooter is less likely to find you.
Your hiding place:
· Be out of the active shooter’s view
· Provide protection if shots are fired in your direction (i.e., an office with a closed and locked door, concrete walls, metal cabinet)
· Do not trap yourself or restrict your options for movement
To prevent an active shooter from entering your hiding place:
· Lock the door
· Blockade and barricade the door with heavy furniture
If the active shooter is nearby:
· Lock the door
· Silence your cell phone or any other device
· Turn off any source of noise (i.e., radios, televisions)
· Hide behind large items (i.e., cabinets, desks)
· Remain quiet
c) DEFEND- (Active shooter)
If evacuation and hiding out are not possible:
· Remain calm
· Dial 911, if possible, to alert police to the active shooter’s location
· If you cannot speak, leave the line open and allow the dispatcher to listen
As a last resort, and only when your life is in imminent danger, attempt to disrupt and/or incapacitate the active shooter by:
· Acting as aggressively as possible against him/her
· Throwing items (books, papers, pens, vases, chairs, etc.) and improvising weapons
· Yelling at the aggressor while fighting back
· Committing to your action!
· If you are with others, coordinate and rush the shooter at once while acting aggressively as possible and using any items available to distract the shooter during your offence.
If an active shooter situation were to occur while the Sacred Mass is being offered, those nearest the exits must immediately exit the church and Avoid. Alert others. If possible, call 911.
Greeters, ushers and those able should immediately take physical action against the shooter in an attempt to stop the aggression.
5. All Clear: This action is taken to notify staff that normal operations can resume after an emergency has been declared. The determination will be made after consult with Law Enforcement and Fire personnel.
An Incident Leader, or staff, must use the following announcement on the PA system.
NOTE: If the PA system is not available, they will use other means of communication to deliver instructions.
“YOUR ATTENTION PLEASE. All CLEAR, IT IS NOW SAFE TO RETURN TO YOUR OFFICE AND RESUME NORMAL OPERATIONS. THANK YOU FOR YOUR COOPERATION.”
This action signifies the immediate emergency is over, however the recovery from the emergency does continue.
6. Rental Use of Church Facilities
The Parish Business Manager will add an addendum to the contracts relating the Emergency Response procedures identified in the plan.
7. Recovery
Parish operations must return to normal as soon as possible.
For large scale emergencies, the parish staff, working with the Archdiocese of Baltimore, will coordinate the recovery of the physical condition of the parish property and structures. The parish staff and designated volunteers will also coordinate with appropriate local, state, federal, and American Red Cross officials to coordinate the implementation of assistance programs and establish support priorities.
Smaller emergencies must also follow into the Recovery phase to restore order, identify and document what happened, and support those affected by the emergency.
The post-emergency period has six primary objectives, which may overlap.
These objectives are:
Uniting family members
Restoration of parish services
Permanent restoration of parish property
Identification of residual hazards
Plans to mitigate future hazards
Recovery of costs associated with response and recovery efforts
7. Incident Critique
After an incident, creating Lessons Learned is an effective way to improve ERP and procedures. By conducting a post incident critique with interested parties, volunteers, staff/employees and responders; the Safety and Security Committee can evaluate the effectiveness of the response and identify areas that need improvement.
Ideally, the incident critique will be moderated by personnel who are:
Experienced and knowledgeable in emergency response.
Not directly involved in the actual incident
8. Emergency Equipment Procedures
8.1 Fire Extinguishers Locations
Church:
Parish Hall: Kitchen and Hallways
Gym Kitchen and Hallway
How to Use
Pull pin from nozzle
Hold unit upright
Free hose if necessary and aim at base of fire, standing back 6’ – 8’ from fire
Squeeze lever and sweep side to side at the base of the fire
8.2 Fire Alarm and Suppression System
The alarm system sensors are automatic, detecting abnormal heat levels. No manual intervention is required to activate them.
Manual pull alarms are located throughout the parish center and church if necessary.
The Parish Business Manager, Facilities Manager and Father Mike have access to a system panel.
8.3 Utility Shutdown Procedures
a) Air Conditioning, Heat and Electric: In the event of smoke, fire or electrocution, the air conditioning and electrical system should be turned off as soon as it is safe to do so to prevent the spread of toxic smoke and fumes throughout the premises. The main power shut off is in the lower level by the fire panel near pump room.
Individual roof top unit shut offs RTU’s are also on the panel in this area for RTU 1, RTU2, RTU3. If power shut off is needed only for the Church Sanctuary, Narthex and parish offices, there is a shut off switch in the for the AC and Heat located in the panel inside the Electric Room off the Narthex.
b) Water: The water shut-off valve is located: In the storage area off the Fellowship Hall Kitchen (Old Kitchen) Shut off via the breaker switch to the well pump.
c) Gas: The gas shut-off valve is located: Two storage tanks outside of the Kitchen in the lower level. For the stoves in the Kitchen, the RED shut off button is on the panel to the right of the convection oven.
Appendix A: Bomb Threat Checklist
Appendix B: Emergency Contact Directory
Name
Position
Phone Numbers
Appendix C Emergency Contact Numbers
Emergency
Non Emergency
Rectory
Law /fire
Howard County Police
Lisbon Fire Department
Utilities
Potomac Edison
Gas
AmeriGas
Alarm Company
Westminster Security
Red Cross
American Red Cross of Central Maryland
Appendix D: New Staff/Volunteer Safety Orientation Training
Name:
Position or function:
Location:
Days/Time:
Full-time employee Part-Time employee Volunteer Adult Minor
Check all applicable areas:
Injury and Illness Prevention Plan
Accident Reporting Policy
Fire Extinguisher Locations and Use
Defibrillator Locations & Procedure
Safe Lifting Techniques
First Aid Training and Certification
CPR Training and Certification
Evacuation Procedures
Location of Postings (Emergency Contact Names and Numbers, Designated Evacuation Routes, Designated “Safe Areas”, Copies of ERP
I have read, understand, and agree to follow all safety and health policies and procedures, as discussed with me on this date,
Signed
Appendix E: St. Michael’s Emergency Incident Message Form
Type of Emergency:
From:
Email:
Phone:
To:
Email:
Phone:
Time and Date:
Description
Action Taken
Appendix F: Points for a Post-Incident Management Critique
The following subjects and discussion points should be used as guidelines for conducting a post incident critique with involved parties, employees and responders. The Parish Business Manager will coordinate and assign a moderator for the Lessons Learned post-incident session and report.
The question “How can our emergency response process be improved?” must be asked for each subject under the post-incident critique. Through a detailed investigation and post incident critique, procedures, training and plan revisions can be identified and implemented for a more effective emergency response program.
Detection
Was the emergency detected promptly? How was it detected? By whom? Could it have been detected earlier? How? Are any instruments or procedures available to consider, which might aid in earlier detection of the incident?
Notification: Were proper procedures followed in notifying government agencies? Were notifications prompt? Was management notified promptly? Were personnel notified promptly? If so, why, how and who? If not, why not? Were contact numbers up to date?
Assessment/Evaluation: Was the magnitude of the problem assessed correctly at the start? What means were used for this assessment? Are any guides or aids needed to assist emergency evaluation? What sources of information were available on winds, on water currents and other variables? Is our information adequate?
Mobilization: What steps were taken to mobilize countermeasures to the emergency? What resources were used? Was mobilization prompt? Could the response time improve? How? What about mobilization of labor resources? Was it appropriate to mobilize Company resources and was this promptly initiated? What other Company resources are available, and have they been identified and used adequately?
Response Strategy: Was there an ERP available for reference? Was it flexible enough to cope with unexpected events? Does the plan include clear understanding of local environmental, political or human sensitivities? What was the initial strategy for response to this emergency? Is this strategy defined in the ERP? How did the strategy evolve and change during the emergency and how were these changes implemented?
Response Resources Used: What resources were mobilized? How were they mobilized? How did resource utilization change with time? Why? Were resources used effectively? What changes would have been useful? Do we have adequate knowledge of resource availability?
Response Effectiveness: Was the response effective? Prompt?
Command Structure: Who was initially in charge of responding to the emergency? What sort of organization was initially set up? How did this change with time? Why? What changes would have been useful? Was there adequate monitoring of the incident? Were communications adequate? Was support from financial services adequate? Prompt? Should financial procedures be developed to handle such incidents?
Public Relations: How were relations with the media handled? With the public? What problems were encountered? How could public outcry have been reduced? Was it serious? Would it be useful to undertake a public information effort to “educate” reporters about emergencies and their effects?
Appendix G: Evacuation and Zone Maps, Evacuation Areas Map, Evacuation during the Sacred Mass
Appendix H: Shelter-in-Place Maps
Appendix I: Location of Extinguishers, Fire Pull Alarms, and First Aid Kits
Appendix J Pre School Organization and Assignment of Responsibilities
Basic Information
Facility Name
Address
Preschool Main Phone
Church Main Phone
Facility Main Contact
Facility Additional Contact
Facility Additional Contact
Location of Emergency Evacuation Items:
1. White personal drawstring bags in student cubbies
2. First Aid Kit on wall next to outside door (A110) , Red Emergency Folder inside First Aid Kit, Daily Attendance Sheet located on shelf inside classroom door
Shelter in Place location: Library storage/copy room located inside library
Evacuation on-site location: St. Michael’s Church, original building located across St. Michaels Rd Evacuation off-site location: Lisbon Volunteer Fire Station 1330 Woodbine Rd. Woodbine MD 21797
Emergency Contact Information
Local Police Station
State Police
Local Fire Station
Hospital
Poison Control Center
St Michael Church Facilities
St Michael Business Manager
Shelter In Place Procedures
1. Shelter in Place location: Library storage/copy room inside library.
2. Turn off classroom lights.
3. Take walkie-talkie, first aid kit (with emergency folder attached) and current daily attendance sheet.
4. Line up children with one teacher in front and one teacher in back.
5. IF all children are accounted for and in line, the front teacher calls “Ready” and the back teacher responds “Ready”.
6. Lines move quickly and quietly to the shelter in place location.
7. Front teacher immediately counts children as they enter the location.
8. Back teacher confirms count.
9. If there are any discrepancies, the front teacher uses cell phone to communicate discrepancy to the director or person in charge.
10. Remain in shelter until further instructions are given by director or local authorities.
11. When shelter in place is concluded, return to the classroom by using the same line-up method as outlined above.
12. Front teacher immediately counts children as they return to the classroom.
13. Back teacher confirms count.
14. If there are any discrepancies, the front teacher uses cell phone to communicate discrepancy to the director or person in charge.
15. All children should remain on the carpet until “All Clear” is called.
Evacuation Plan-On site
1. On-site Evacuation Location: Old Church, across St. Michaels Rd.
2. Turn off classroom lights and make sure door is locked.
3. Take cell phone, building keys, first aid kit (with emergency folder attached) and current daily attendance sheet.
4. Line up children with one teacher in front and one teacher in back.
5. IF all children are accounted for and in line, the front teacher calls “Ready” and the back teacher responds “Ready”.
6. Lines move quickly and quietly to the on-site evacuation location.
7. Front teacher immediately counts children as they enter the location.
8. Back teacher confirms count.
9. If there are any discrepancies, the front teacher uses cell phone to communicate discrepancy to the director or person in charge.
10. When evacuation-on site is concluded, return to the classroom by using the same line-up method as outlined above.
11. Front teacher immediately counts children as they return to the classroom to sit on the carpet.
12. Back teacher confirms count.
13. If there are any discrepancies, the front teacher uses cell phone to communicate discrepancy to the director or person in charge.
14. All children should remain on the carpet until “All Clear” is called.
Evacuation Plan-off site
This plan is only used in the event of dangerous or hazardous conditions on the campus of St. Michael, therefore requiring the evacuation of the preschool to another location.
1. Off-site Evacuation Location: Lisbon Volunteer Fire Department
2. Director will call ahead to Lisbon Volunteer Fire Department 410-489-4646.
3. Turn off classroom lights and lock doors.
4. Take cell phone, car keys, building keys, first aid kit (with emergency folder attached) and current daily attendance sheet.
5. Line up children with one teacher in front and one teacher in back.
6. IF all children are accounted for and in line, the front teacher calls “Ready” and the back teacher responds “Ready”.
7. The preschool will move quickly and quietly to the off-site location via director vehicle.
8. Front teacher immediately counts children as they enter the vehicle.
9. Back teacher confirms count.
10. If there are any discrepancies, the front teacher uses cell phone to immediately communicate discrepancy to the director or person in charge.
11. Drive to evacuation site: Located at 1330 Woodbine Rd. Woodbine MD. Turn left onto
12. Front teacher to count all children upon arrival at evacuation site.
13. Back teacher confirms count.
14. If there are any discrepancies, the front teacher uses cell phone to immediately communicate discrepancy to the director or person in charge.
15. Remain at evacuation site until further instructions are given by director or local authorities.
16. When evacuation-off site is concluded, return to the classroom by using the same line-up/count method as outlined above.
17. Front teacher immediately counts children as they return to the classroom to sit on the carpet.
18. Back teacher confirms count.
19. If there are any discrepancies, the front teacher uses cell phone to immediately communicate discrepancy to the director or person in charge.
20. All children should remain on the carpet until “All Clear” is called.
Reunification with Parents
If St. Michael Preschool has evacuated to Lisbon Volunteer Fire Company, parents will be notified via phone and email. In order to reunify safely, the director and staff will notify parents via phone and email when it is safe to pick up their children.
Staff will remain on campus or at emergency location until all children have been safely picked up.
In the event of an emergency where the parents cannot get to the child, other arrangements for safety will be made, including the child and staff remaining at Lisbon Volunteer Fire Company. Staff will call other parties listed on the child’s emergency card for further authorized pick up people. Staff and parent will work together for successful reunification.
Posted by Poetslife at Tuesday, September 17, 2019
Labels: Church Emergency Response Plan Example
Church Emergency Plan Template Tips
In our November 2019 St. Mike's Safety and Security Committee meeting they read a DHS warning that Christian Churches are at a high probability of attack this Christmas.
Below is a plan I wrote in 2012 that could help your church prepare for that possibility. Sadly, this is the world we live in.
Thank God Americans are heavily armed and can protect their families, religious leaders, and churches because so many are legally carrying defensive weapons in the pews. Anyone attempting to kill American Christians in church will find that, unlike in say Egypt, the return fire will be deadly, accurate, and rapid.
Here are some other links on this subject on this blog.
https://poetslife.blogspot.com/2019/09/church-emergency-response-plan-example.html
https://poetslife.blogspot.com/2017/05/church-emergency-evacuation-shelter-in.html
https://poetslife.blogspot.com/2018/09/church-tabletop-exercise-one-potential.html
https://poetslife.blogspot.com/2018/09/church-tabletop-exercise-two-category-4.html
Vital Tip: The one item you need to include in your first aid kit is a tourniquet. It will prevent death in the golden hour you have to keep a serious wound causing bleed out and death. Here is a tourniquet that has been used thousands of times successfully toward that end:
In the early 1980's I visited Emergency Operations Centers (EOCs) throughout the United States. The best ones were in Texas (they face the most and greatest threats and therefore have to rise to the event) and Utah (the Mormons are survivalists as part of their religion and due to their history). Otherwise, most Americans were (and are) unprepared for an emergency, a state of affairs still true today. And one of the most unprepared is churches.
In hopes of changing that, here is a template I wrote that you and your church can use to prepare for emergencies. Over a thousand people downloaded this on Knol before that site was taken down, so it must offer something you can use.
I wrote it in an afternoon for my church (St. Michael the Archangel Catholic Church in Poplar Springs, MD) and many parishioners found it useful
In response to your request for beginning a safety and emergency preparedness plan for the church, here are a few ideas.
I tried to provide what is useful, practical, and mostly free. This is a process that will take some time. It is an all threats approach (jihadi's, hurricanes, fire, shooting). Hope this is a good beginning.
Personal, Fire and Security Awareness
Take a comprehensive approach to address personal, fire and security situations. Emphasize what is unique about each, but that common strategies for handling them exist. You will need to develop this plan. It should include:
- Fire – what to do and how to do it
What to do if a distraught parent shows up (custody battle where, usually, the father is going to kidnap the child)
Sexual predators – how to identify them, how to keep them away
Angry Parishioner out of control
Mentally unbalanced individual
Criminal entering the building – obvious and not so obvious
Weather emergency
Natural Disaster
Terrorists
Communication
Cell Phone Broadcast Message – Before an event, create a list of the cell phone numbers of all parents. Use this list to do a broadcast email or text message if weather or an emergency warrants it.
Teacher to Teacher – Have teachers in exchange their phone number with the teacher closest to them when they teach.
Staff to Staff – Have staff members exchange their cell phone number with the staff member that is closest to them.
ICE – In Case of Emergency –ICE, is a program that enables first responders, such as paramedics, firefighters, and police officers, to identify victims and contact their next of kin to obtain important medical information. Have staff dial in their emergency contact numbers on their cell phones.
Telephone Contact List – Get cell, home, work numbers and email addresses of all staff and volunteers. Create a one page table with name, cell, home, work number and email. Distribute list to all on it, Father Mike, and other relevant parties.
Emergency Contact List – In addition to 911, add emergency fire, ambulance, and police full numbers to a list for Carroll, Frederick, Howard and Montgomery Counties.
One problem when you dial 911 in this area is that you spend valuable time explain what county you are calling from. Then, you get transferred and transferred again. This list will avoid that problem as well as giving the precise number and service to call.
First Aid
Teach Staff, Volunteers, and Coaches First Aid – Have a nurse volunteer teach them, or have the Red Cross teach them during the blood drive.
Distribute Basic First Aid Kits – Place larger first aid kits in the large rooms (church, gym, cafeteria, and library) and smaller first aid kits in each classroom.
Defibrillators – Purchase at least one and place it outside in the vestibule where it can be reached from all areas.
Volunteer Mobilization Center
This is a structure for how to identify, brief and use effective volunteers (skilled construction workers, nurses, doctors) and how to send away ineffective volunteers (those with no skills).
Emergency Supply Kits
Purchase and distribute a basic emergency supply kits. Many kits are available online. Here is one good source:
https://tacda.org/the-survival-store/
The items listed here are just suggestions. You will have to decide what is necessary, practical and useful. I believe that whistles, water, and food are the most basic and are absolutely necessary. The rest are as money permits.
For the Larger Rooms
Food and Drinking Water
• Pouches of emergency water
• Packs of high-calorie food rations
Emergency Whistle
• Used to attract attention
• Contains a compass and reflection mirror
• Water-tight compartment
Mag-light
• Provides spot-to-flood light
• Can be set on end
• Anodized for corrosion resistance
• Dependable in emergency situations
Emergency Strobe Light
• Used as a beacon because it is very bright
• Can be spotted through smoke and light debris
Emergency Supply Kit Contents can include:
• Light and sound generating devices
• Inclement weather/exposure protection
• Respiratory protection
• Movement and relocation supplies
• Communication information
• First-aid and life safety supplies
• Food and drinking water
• Emergency egress supplies
• Escape hoods – for fires
Life Safety Supplies
• CPR barrier
• Latex gloves
• Quick reference CPR guide
• Two containers glucose tablets
• First-aid kit and supplies like metal instruments
Latex Gloves
• 4 pairs
• Provides protection against body fluids
Emergency Egress Supplies
• Heavy-during gloves
• Safety glasses
• 30-foot of bright orange webbing
• Mini radios
• Batters for Blackberries® and portable radios
• Collapsible reading glasses
Movement and Relocation Supplies
• Stored in sealable document storage bags
• Multipurpose tools
• Small roll of duct tape
• Map pack
Cardiopulmonary Resuscitation Barrier
• Mask serves as a protective barrier when administering mouth-to mouth
• One-way valve and directional diaphragm allows no back flow of air
• Consult quick reference CPR guide
Glucose Tablets
• Glucose tables like candy to provide sugar immediately
• Never put them in the mount of someone in shock
For the Smaller Rooms
Food and Drinking Water
• Pouches of emergency water
• Packs of high-calorie food rations
Emergency Whistle
• Used to attract attention
• Contains a compass and reflection mirror
• Water-tight compartment
Emergency Communication Methods
• Non-toxic glow sticks
• Heavy-duty mini-mag light
Continuity of Operations
store vital documents in a fireproof box.
Store critical computer data on backup hard drives.
Keep backup hard drives at a secure location.
Give staff a memory stick. Have them keep their on critical data on that memory stick.
This is a big area. We can discuss further later.
Special Needs – Seniors, the Disabled, and Young Children
Senior and disabled people have special needs, especially in a power failure or disaster. Using common sense, try to plan for and meet their needs. For example, keep backup generators for power failures and diabetic foods ready.
Young children also have special needs.
Keep a few stuffed animals, toys and games around to give them to occupy them in an emergency.
St. Michael the Archangel: Emergency Evacuation, Shelter-in-Place, and Lock-Down Plan
1. Say a quick prayer.
2. Call 911.
3. Remain calm as others will look to you for strength and guidance.
4. Notify your Zone Leader and your church leaders with details of the emergency.
5. Implement proper protocols such as those below.
6. If following the shelter-in-place protocol, verify everyone has done so.
7. If following evacuation protocols, continue with the steps below.
8. Do NOT use elevators.
9. Have the children sit down and remain silent.
10. Locate and bring your attendance folder and emergency pack.
11. Take attendance and verify all your assigned children are accounted for.
12. Report any injuries to your Zone Leader.
13. Communicate your accountability status to your Zone Leader.
14. Be aware of and assist the physically handicapped, elderly, or those with special needs.
15. Follow the evacuation maps posted in your room or the gathering areas.
16. To exit, proceed to the nearest safe aisle or hallway and then to the evacuation areas.
17. While evacuating, inform and evacuate other personnel who may be injured or unaware.
18. Assemble outside in the predesignated areas (see Zone Maps on the wall).
19. Once you exit, do NOT go back into the building.
20. Take attendance again and verify everyone is accounted for.
21. Communicate your attendance report to the Zone Leader.
22. Follow all instructions from the fire department, police, and church leaders.
23. Ensure in the proper reunification of parents and children.
24. The Incident Leader will account for the status of each zone.
25. Zone Leaders will update the Incident Leader after exiting the building.
26. Zone Leaders will update the Incident Leader of the status of all classroom Team Leaders.
27. Only reenter the building if and when the all-clear is given by the fire department.
Caution: To keep the roads and intersections clear for emergency vehicles, instruct everyone to NOT go to their cars. The country roads around St. Michael’s Church are narrow and additional vehicles could cause a delay in those responding to the emergency.
Emergency Response Quick Guide
ERP Team Leaders Check List
ð Remain calm, others will look to you for strength and guidance
ð Evacuate or Shelter in Place
ð Bring your attendance folder
ð Take Attendance
ð Ensure all areas of your class/area have been fully Evacuated or have Sheltered-in-Place
ð Ensure all children are accounted for
ð Once held at the Evacuation Area or Shelter-in-Place area, have the children sit down, remain silent and take attendance
ð Report your status to a Staff Member to include injuries and missing persons
ð Ensure the proper reunification of children and parents. Keep Track.
ð If parents show up to take their children during the emergency, encourage them to remain with you and assist.
Outside Evacuation Areas
Evacuation Routes
Shelter in Place Areas
Poetslife: The purpose of Poetslife is to promote the art and discipline of American Tactical Civil Defense for families and small businesses and to contribute practical American civil defense preparedness guidance for all Americans through my articles in the The American Civil Defense Association (TACDA.ORG) Journal of Civil Defense and leadership as the volunteer Vice President of TACDA. My American Tactical Civil Defense Substack
About Me
Poetslife: Natural and manmade disasters impact families daily. This blog, www.poetslife.blogspot.com and TACDA.ORG where I am the volunteer vice president, is to help American children and grandchildren by educating their parents and grandparents about how civil defense protects life and property.